Please check this page periodically, as it will be updated with new information as the conference approaches.
Last updated August 4, 2023.
Q: When is my session scheduled?
A: The Preliminary Program can be viewed here.
Q: What do I do if the information about my presentation or session is wrong, I need to request a time or day change, I want to switch to a remote presentation, or need to withdraw my submission?
A: Request a change to the program here.
Q: How do I contact my session organizer?
A: If you are in an open panel: You will find e-mail addresses for your panel organizers by clicking through to your panel here.
If you are in a panel organized by the Program Committee (with a session ID beginning with 66666 on the preliminary program) contact us at 4sHonoluluChairs@gmail.com.
Q: When can I submit my proposal for a roundtable or meet-up?
A: We are accepting proposals now. Due to extremely limited space, we may not be able to accommodate all proposals.
Q: Can I participate in the conference remotely?
A: Yes! 4S 2023 is a face-to-face conference with robust options for online participation. We will be offering a Zoom Events platform, which will allow participants to attend panels that organizers have decided to stream online. Panel organizers and chairs will be able to log on to their sessions on Zoom and stream their panel from their meeting room in Honolulu using their own devices. Paper presenters may participate in panels remotely with the co-operation of the panel chair or organizer who is attending in person.
Q: Are my co-authors also considered "presenters"?
A: For those presenting at 4S for the first time, it is worth noting the Society's ethos on co-authored papers. By discouraging more well-known authors from presenting multiple co-authored papers, we hope to encourage and provide the opportunity for other co-authors to take that presenting role, as a way to foster more inclusive engagement.
Q: Who do I contact about my Making & Doing session?
A:Please contact Yelena Gluzman (gluzman@ualberta.ca), chair of the Making & Doing committee.
Q: What will registration cost?
A: Registration fees are here.
Similar to past years, the registration system in 2023 is equity based. There is a sliding scale of registration fees based on professional status and region of work affiliation.
Q: How do I register if I am not presenting at the conference, but want to attend?
A: The in-person attendee fee will be announced soon. Online-only attendees can register now at a reduced rate.
See Travel to Honolulu for detailed information about location, travel, and hotels.
Q: Where will the conference be held?
A: The conference will be held at the Hawai’i Convention Center in Honolulu. (1801 Kalākaua Avenue, Honolulu, HI.)
Q: What hotels should I stay at?
A: We have arranged for discounted rates at the Ala Moana Hotel, Hotel Ramada, and the Modern Honolulu. See the Travel to Honolulu page for information on how to book at discounted rates.
Q: Are there discounts for airfare?
A: We have negotiated discounts with several international carriers.
Q: Where can I find information about nearby restaurants and other facilities?
A: Visit https://www.gohawaii.com/islands/oahu (and scroll down to O`ahu Restaurants.)
4S 2023 is a face-to-face conference with robust options for online participation. We will be offering a Zoom Events platform, which will allow participants to attend panels that organizers have decided to stream online. For a session to be streamed online and be accessible to other attendees, the organizers or chairs of the session must stream it using their own devices in their assigned Zoom meeting. Unfortunately, we are unable to provide computers in any of the meeting rooms.
Q: What is Zoom Events? How does it work?
A: Zoom Events is a platform where you will be able to view the schedule of sessions, participate in any streamed sessions, and access recordings of streamed sessions. You will also be able to interact with other attendees logged into the platform. The Zoom Events portal will allow you to select sessions to participate in and join them as you would any ordinary Zoom meeting. All registered attendees will receive a Zoom invitation link, which gives access to the conference.
Q: How do I present my paper remotely?
A: Please ensure that your panel organizer is aware that you will be giving your paper remotely. For your presentation, you can proceed as in an ordinary Zoom meeting.
When submitting your abstract, please indicate if you will be presenting your paper remotely.
Q: How do I attend remotely?
A: The Zoom Events portal will present you with a schedule of sessions, and a listing of upcoming and in-progress sessions. You will be able to join any current sessions, or access recordings of concluded sessions. There is a reduced registration rate for online-only non-presenting attendees.
Q: Who can I contact for help?
A: For all conference-related matters, please e-mail 4sHonoluluChairs@gmail.com or meeting@4sonline.org. For other 4S matters and technical assistance, contact info@4sonline.org.
General contact by email: [meeting@4sonline.org]
Twitter: #4SHonolulu23 @4sWeb