Key Dates

We are aware that the situation with US border control is currently unpredictable, and will be watching events closely in the coming months to make sure that we are supporting international attendees to the greatest possible extent. Attendees are also encouraged to consult their own countries’ travel advice.

Call for Open Panels:  October 15 – November 15, 2024

Accepted Open Panels Announced: December 15, 2024

Call for Abstracts (Papers, Stand-alone Workshops, Roundtables, Closed Panels):  
December 15, 2024 – January 31, 2025*
*Extended to February 2, 2025 (midnight Pacific Time)

Notification of Abstract Acceptance: March 15, 2025

Notification of Travel Grants Acceptance: March 15, 2025

Early Bird Registration: March 26 – May 1, 2025

Notification of Travel Grant Awardees: April 3, 2025

Open Call for Exhibitors and Sponsors: April 26, 2025

Late Registration: May 2 – August 1, 2025

Call for Volunteering: April 16 – August 30, 2025

Non-presenter Attendee Registration: August 2 – September 6, 2025

4S 2025 conference:  September 3 – 6, 2025

This meeting will be predominantly in person, but with hybrid set-up to enable online participation as well.